Submission Opens: January 21st, 2019

Submission Deadline: IS CLOSED (if you have any questions, please contact joseramon.urbeztorres@canada.ca)


Instructions for Abstract Preparation

All abstracts should be in English and the text should not exceed 300 words. All abstracts must be submitted on-line through the abstract submission system. Submit in Word format and prepare your abstract using Calibri (Body) font size 12.

Title: In bold, capitalize the first letter of the title and of any names as appropriate.

Authors: All capital letters. List all authors by their full name and last names. Indicate the presenting author of the abstract at the Workshop by underlining his/her name. Include superscript numbers after last name to associate authors with their affiliation.

Affiliation: In Italics. Include the corresponding superscript number followed by the department, institution, and/or company, and location including any city, state/province, postal code and country. At the end of the affiliation include presenter’s e-mail address.

Body of the abstract: Maximum of 300 words. Should contain a brief introduction, a statement of the objectives or purpose of the research, a brief explanation of the methods or approaches used, the key results of the research and a brief conclusion that puts the research findings into context. The body of the abstract should be typed as a single paragraph and must contain complete sentences with correct grammar and spelling. It should not contain references.

** It is strongly recommended to have the abstract revised for English composition, grammar and style before submission. The presenting author is responsible for ensuring that all co-authors are aware of the content of the abstract before submission.

**Abstracts will be distributed among the ICGTD Scientific Committee members for review. If any changes or modifications are required in the abstract by the Scientific Committee, the abstract will be sent back to the author for revision by April 15th, 2019. Revised abstracts by the authors will need to be sent back to the organizing committee no later than April 30th. There is no limit on the number of abstract submissions per participant and we would try to comply with the authors’ preferred presentation method (oral or poster). However, the Scientific Committee reserves the right to change submissions for oral to posters, rather than refusing abstracts, depending on the number, theme, and quality of submissions.

**Final abstract acceptance by the organizing committee is subject to payment of registration fees by April 30th, 2019.

Please click here to the sample abstract template for reference



Oral Presentation Guidelines

Prepare your presentations in power point (*.ppt or *.pptx) and ensure that your presentation will run in Microsoft Windows PC system. The computer will be equipped with Windows 10 and Microsoft PowerPoint (Office). The total time allotted to each speaker is 15 minutes. Presenter should plan to speak for 12 minutes and leave 3 minutes for questions. Speakers are requested to respect these times as courtesy towards the session chair and the rest of presenters.

Good Presentation Practices

  • Show no more than 1 slide per minute of speaking time. This means approximately 10-12 slides for the 12 minutes presentation. Remember, the last three minutes of the presentation are for questions from the audience. It detracts from the quality of the presentation to flash large amount of information in a rapid sequence of numerous slides in an effort to squeeze a presentation into its allotted time.
  • Make the letters on your slides big enough and allow the audience time to read the text on the slides.
  • In addition to the body of the talk, present an introduction and a summary or conclusion.
  • Include only information or data that can be properly explained in the allotted time.
  • Practice your talk, first alone, then in front of colleagues. Ask for suggestions to improve the organization, slides, content, and delivery.
  • Present your paper; do not read it. Delivering a presentation, without referring to the written text, is encourage in the interest of a livelier presentation.
  • Speak slowly and to the audience; not the screen
  • Repeat any questions that are posed to you.
  • If a question requires a lengthy reply, suggest that you and the person asking the question meet after the presentation. Then take the discussion our of the meeting room.

Poster Presentations Guidelines

Posters must not exceed 100 cm wide by 110 cm high. Your poster should be self-explanatory so that you are free to supplement and discuss particular points raised by inquiry. It may include diagrams and charts, reaction schemes, table recordings, graphs, photographs, or written text, such as abstract summary, introduction, methods, results and conclusions.

Poster boards will have poster numbers placed by the organizing staff. Place your poster on the appropriate poster board that matches your assigned poster number. Velcro and/or pins for attaching the poster to the poster board will be provided.

Submit Abstract HERE 

Simple Instructions to Submit:

  • Click on Submit Abstract HERE link above
  • Create New User Account
  • On Page 1 Abstract Submission Form, next to your name, choose ‘Add as Author/Co-author’
  • Check whether or not you are the Presenter
  • Indicate if presenter is student
  • Click Continue
  • Fill in Title
  • Add Document – Choose File – Click ADD
  • Choose Preferred Presentation (oral or poster)
  • Choose your presentation topic:
    • Pathogen Detection and Characterization
    • Epidemiology
    • Host-Pathogen Interactions
    • Disease Management
  • Click Continue
  • Review your submission and SAVE
  • You’ve completed submitting your abstract!